Exstatica

company A just enforced signatures to be standard. While I agree there should be some standardization across the company, the way they are requiring them to be formated is complete insanity.

For example, this is the signature they are requiring.

FirstName LastName | Position
Company X, Inc.
123 Place St, Suite 1,  City, ST, 12345
Office: 310-555-1212 | Toll Free: 800-555-1212
Direct: 310-555-1222 | Fax: 310-555-1234

Email: n...@company.net    Web: http://www.company.net

Business Grade Voice & Data Solutions
VoIP | Broadband | Co-location | Professional Services

- Notice: Please use “Reply to All” when responding to this email.
- For general support please call 800-555-1234or email supp...@company.net.
- For billing, sales or the general office please call 310-555-1234.

CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages attached to it may contain confidential information that is legally privileged. If you are not the intended recipient, or a person responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, distribution or use of any of the information contained in or attached to this transmission is STRICTLY PROHIBITED. If you have received this transmission in error, please immediately notify the sender. Please destroy the original transmission and its attachments without reading or saving in any manner. Thank you.

Alright, so lets make an signature that takes up an entire page. Here is an alternative

FirstName LastName | Sr. Network Engineer
Company Inc.
123 Place St, Suite 1,  City, ST, 12345
Main: 310-555-1212, x123| Fax: 310-555-1222
n...@company.net | http://www.company.net

Notice: Use “Reply To All” when responding.
For general support please call 800-555-1212 or email supp...@company.net. For billing, sales or the general office please call 310-555-1212.

I would make the company name a little bigger, but disclaimers don’t really do anything, granted they might have some purpose in court but for the most part they are going to be looking at the content of the email. If it is the intended recpient taking you to court the content has no value, if its someone else, someone that the email wasn’t intended for then it might serve a purpose. However employees shouldn’t be sending email that could put the company at risk to people in the first place. We provide support and sales stuff. I’m not sending medical records, the whitehouse blueprints.

Also in the first example the numbers are duplicated, why would we put such information twice in an email? why do we need to put all this office stuff and then in a notice put it again? I can’t really imagine why.

Anyway thats my rant for the day.